Every business owner wants to know how to manage an office effectively. It can be easy to maintain an office. You just need a schedule and a plan. Here, we outline best practices in office management – both indoors and out…
Office Management Tips And Techniques To Maintain An Office Where People Like To Work
Keeping your office in the best possible condition will help you to:
- Attract more customers and clients
- Showcase your brand identity
- Nurture a positive reputation
And encourage your employees to be more productive as they work.
An office that is clean and properly organized is a space that customer and clients will feel good about driving to if they need to make a visit with your team. Your employees will also work more effectively and, in turn, more enjoy their time at work.
The management and cleaning of office premises does not have to be time-consuming, but it will require a plan. Here’s how to maintain an office like a boss.
Wash The Windows Often
Prioritize cleaning any office windows or glass walls. Dirty windows will make your office look unattractive from the outside, and aren’t nice for your staff on the inside. Clean windows make the whole workspace look much better, and the office much more pleasant.
If you have a lot of high windows, hire a professional window cleaning company who will come with the needed skills and equipment to clean safely. Book a regular cleaning to keep them in good condition. Also quickly repair scratches to keep your windows sparkling.
If you rent office space, check if you or the building owner are responsible for window maintenance and other outdoor features like commercial roofing.
Frequently Clean Out Storage Areas
Cupboards and storage areas can be a magnet for clutter. Be careful to keep up on cleaning these spaces on a regular basis. Remove anything that you don’t need anymore, and store any supplies or equipment that you do still need in a tidy and organized way.
The simplest way to tackle these problem areas is to take everything out and sort everything into three piles:
- Things you need
- Things you don’t need that you can donate
- Things to throw out
If you have things you don’t need but are still in working condition, you could sell or donate them. For example, old laptops that work perfectly well, but can’t run the software your business needs. Offer staff the option to buy them at a discounted price. This gets them out of your storage and helps you offset the cost of buying new equipment.
When you put everything that you’re keeping back into the cupboard, make sure you do it a methodical way that makes sense for your office work flow. The things that people will need the most often should go nearest the front. Label everything clearly so it can be found easily.
Maintain An Office: Prioritize Repairs
Sometimes, your desk and other office furniture may experience damage. But that may not be as big a deal as you might think. Most repairs can be done yourself. If you have a thickness planer, for example, you can even out any cuts or bumps on wooden desks.
All you need is a bit of elbow grease, and your office furniture will be as good as new. It avoids the need to replace anything due to relatively minor damage.
Since your office furniture can be relatively expensive, it is wise to carry out repairs on a planned schedule. The money you’ll save is more than worth the time and investment.
Organize A Cleaning Day
You might not have much control over how clean your employees keep their own workspaces. But you can encourage them to do a better job.
Set aside a cleaning day and tell everyone to:
- Clear the desks
- Sort and organize their belongings
- Wipe everything down
Office surfaces can gather a lot of dust, so taking everything off the desk makes it simpler to clean.