Would more efficient business communication improve your team’s productivity and your company’s bottom line? Here are three tech-based communication hacks for smart managers…
Guest post by Joe Peters
Communication Hacks That Will Make You The Envy Of Your Professional Peers
In any organization, effective communication between management and the staff is critical to achieving objectives and vision. A breakdown in communication is uncomfortable communication. If a firm experiences that, the following potentially occurs:
- No planning
- Lack of staff motivation
- Loss of control
As a manager or business owner, you need to be the master of communication and let your team know they can reach you when necessary. Understand that every staff member communicates differently. To bring out the best in your team, you need to speak in a way they best understand.
Listen to their feedback whenever they respond to you and let this reflect in your future engagement with them. Use your own social skills hacks – Do not berate or attack them when they make a mistake to avoid isolating them. Also, show empathy when communicating to make them feel part of your organization’s family.
Technology adds value to help improve the effectiveness of your organization’s communication. Staff can keep tabs when on the go no matter what device they are on.
Tech-based Communication Hacks Tip: Invest. Your team can better handle projects and utilize company resources when they have the right technology to communicate openly with each other. Increased productivity improves your bottom line.
If you’re looking to deploy technology to aid communication in your firm, here are three tech-based communication hacks for smart business managers.
1. Leveraging The Cloud
Cloud computing is technology that enables remote storage, management and backing up of information. When employees generate business-related data, they can store it online and gain access to it from any location using any compatible device via the internet. For example, if your staff works in Microsoft Office, they can store their data on OneDrive and access it from their:
- Cell phones
No matter where they are.
Developments in this technology have come a long way in recent years unlocking new cost management strategies. Cloud storage lowers your firm’s IT infrastructure costs. As you outsource your data storage to third parties, you don’t incur the significant cost of buying and maintaining hardware hosting your data.
The third-party cloud storage firms spread their hardware and software costs across their clientele leading to cheaper unit costs for you. Since you only pay for the amount of storage you use, your firm can scale economically during growth cycles and downturns.
2. Enhancing Collaboration Through Project Management Software
Team members need to communicate when handling a project. Up until recently, email has been the core legacy tool adopted globally for this task. Unfortunately, emails might remain unread slowing down communication … and productivity.
Project Management software is a tool that enables cross-team and cross-departmental collaboration. Staff members can estimate the time it will take to complete a project, factoring in all the variables related to a joint project. As a result, they can allocate the necessary resources efficiently to complete a project. Using project management software, team members can analyze resource optimization as the project moves on, plus deliver on time and within budget.
Teams can also declutter their email and other legacy tools by centralizing all communication using project management software. For example, staff using Slack can monitor the team’s entire communication and offer input where necessary without suffering drawn out email chains.
3. Virtual Video Collaboration
Video conferencing software can add value to a team by enabling efficient two-way relay of information. While text-based tools are critical, video communication tools like Zoom or Skype help relay the nuanced and non-verbal cues among team members that cannot always be in the same place at the same time.
For remote workers, video conferencing tools help keep them in touch with the rest of the team which helps instill their productivity.
Tech-based Communication Hacks Tip: Be super-savvy by implementing video conferencing with your employees and contractors.
Final Thoughts On Modern Communication Hacks
Communication between management and staff is critical for meeting you company’s goals. Managers need to employ best practices in communicating with their teams to build their motivation.
Technology offers tools that can bolster the benefits of organizational communication. Use these tools and communication hacks to optimize team collaboration and ultimately the firm’s productivity.
Joe Peters is a Baltimore-based freelance writer and an ultimate tech enthusiast. When he is not working his magic as a marketing consultant, this incurable tech junkie enjoys reading about the latest apps and gadgets and binge-watching his favorite TV shows. Follow Joe on Twitter.